Admissions Flow Chart

Admissions Process

Thank you for considering XIS for your child’s education.

Because of our high academic standards, XIS uses a rigorous entrance process which includes the following:

  • G1-G12: Standard English Proficiency Test (English- speaking, listening, reading and writing)
  • Pre-K & 1st Grade 5: Question based student interview

Students with low English skills will not be accepted at this time. Students with moderate English skills may be accepted if they enroll in our after-school English Language Program for an additional fee. 

XIS upholds a non-discriminatory policy and accepts applications from any eligible student. Students are required to hold a passport issued by a country other than the People’s Republic of China. We welcome applications regardless of race, gender, religion, class, or economic status.

Parents and students are required to have an interview with the school principal prior to enrollment. This is an opportunity to learn more about the XIS philosophy, curriculum, and facilities, as well as a chance to have any additional questions answered.

All new students are required to take a basic entrance exam given by the school that covers reading, writing, grammar & punctuation, speaking & listening. The Admissions Committee will then evaluate proficiency, as indicated by the test results, to help assess placement and make sure we can meet the needs of each student.

Document Check List

  • Passport and VISA Info Pages

    The student and one parent hold a passport other than the People’s Republic of China.  VISA page if already residing in China.

  • Previous School Records

    Transcripts/Academic Records

  • Special Learning Needs Documentation

    If applicable

  • Medical Documentation

    If applicable

XIS can provide student visas after students are officially enrolled.

For more information, please contact us. We will be glad to answer any questions you may have.

2024-2025 School Year Grade Levels

Xi’an International School’s grade levels are based on American educational standards.
Date of Birth (MM/DD/YYYY)Grade
10/1/2019 – 9/30/2020Pre-K
10/1/2018 – 9/30/20191st Grade 5
10/1/2017 – 9/30/20181st Grade
10/1/2016 – 9/30/20172nd Grade
10/1/2015 – 9/30/20163rd Grade
10/1/2014 – 9/30/20154th Grade
10/1/2013 – 9/30/20145th Grade
10/1/2012 – 9/30/20136th Grade
10/1/2011 – 9/30/20127th Grade
10/1/2010 – 9/30/20118th Grade
10/1/2009 – 9/30/20109th Grade
10/1/2008 – 9/30/200910th Grade
10/1/2007 – 9/30/200811th Grade
10/1/2006 – 9/30/200712th Grade

Tuition and Fees

Prices listed are for the 2024-2025 school year. Tuition and fees are subject to change.

Early enrollment discounts are offered if all admissions policy steps have been completed and payment is made in full.


Deadline DateDiscount
May 17, 202410%
June 14, 20245%

New student registration fees


This is Non-refundable and payable upon acceptance to XIS. Registration fees will be waived for returning students who were enrolled by the May 15, 2021 date. A returning student is one who has attended XIS within the last 3 years.


Payment required prior to placement testing

Please note that the testing fee is non-refundable.

SCHOOL BUS FEE (Full year, normal school time)

Including after ELP or ASA transportation: ¥13,000


SCHOOL BUS FEE (One semester, normal school time)

Including after ELP or ASA transportation: ¥9,000


English Language Program (ELP)

(Per Semester)

IEP / LEP Tuition

(Per Semester)

After School Activities (ASA) Fees

(Per Semester)

Due to new tax and employee regulations being levied by the Chinese government, a surcharge will be added to all individual student accounts. The amount is still to be determined so no current figures are available.

Full Year Tuition

1st Grade 5 (5 years old) – 5th Grade
6th Grade – 8th Grade
9th Grade – 11th Grade
12th Grade

One Semester Tuition

1st Grade 5 (5 years old) – 5th Grade
6th Grade – 8th Grade
9th Grade – 11th Grade
12th Grade

The person responsible for tuition payments must read the student handbook and sign a waiver stating that they understand and will abide by the handbook regulations. If someone other than the parent is responsible for a student’s tuition payment a Student Tuition Fee Responsibility Form must be filled out, signed, stamped and upload to XIS sycamore account.

All bank fees for wire transfer are the responsibility of those paying tuition. Please include the wire transfer fee with the tuition amount. Bank transfers must be recorded in XIS’ bank by 3:00 p.m.5/17/2024 or 6/14/2024 for financial assistance to be applied.

Financial Assistance

Full Year Early Payment

1st Deadline – Must be received no later than Friday May 17, 2024, 10% discount off full tuition for full payment.

2nd Deadline – Must be received no later than Friday June 14, 2024, 5% discount off full tuition for full payment.

Additional Child Financial Assistance (per child)

Full Year Student

¥ 4,000

One Semester Student

¥ 2,500

No discounts are available for one semester enrollment. Early payments dates are strictly enforced, no exceptions.

Below is only a short summary of the withdrawal procedures. Please refer to the student handbook and contact the office for complete policies, details and procedures.

Withdrawal notification must be submitted to the XIS Office at least 30 days before the student’s last day at school. 

Early Withdrawal – Academic Policy

XIS expects students to attend school until the last day of each quarter; however, we recognize special circumstances may arise and early withdrawal will be granted based on individual cases. The Withdrawal Notification Form is available online through Sycamore and Teams. The following policies apply for early withdrawal:

  • A meeting with the XIS Administration.
  • Student documents will be available within 2 weeks of the last day of school. Documents will not be released until all fees have been paid (i.e. lost library books, textbooks, calculators, etc.).
  • Early withdrawals may result in partial credit or incomplete credit (see table below).

Quarter CompletionReport Card and Transcript Information
Less than 0.5
  • The student’s attendance is recorded.
  • Only the last completed quarter’s grades are included.
  • No current grades will be recorded.
0.5 – 0.74
  • The student’s attendance is recorded.
  • Official note on record: No exam given.

End of Q2 or Q4

  • Abbreviated semester exam are included.
Quarter 3 Completed
  • Grades will appear as Quarter 3 grades on report cards.
  • High School: Only semester grades are recorded on transcripts.

Early Withdrawal – Financial

In the event a student must withdraw early, and a refund is desired, the following policies will apply:

  1. A non-refundable base tuition rate, whether Full Year or One Semester, of $1,000 USD. 
  2. Withdrawal refunds are based on the remaining refundable tuition amount. See details in 4 & 5
  3. A formal written request must be submitted to XIS at least two weeks in advance to receive a refund and for student records to be released. The refund will be paid within 60 days of the written request.

  4. One semester tuition refund schedule
    • Withdrawal prior to the first day of class…………………..90% of refundable portion
    • Withdrawal within the first 30 days of class………………50% of refundable portion
    • Withdrawal after the first 30 days of class………………..No Refund
  5. Full year payment refund schedule 
    • Withdrawal prior to the first day of class…………………..90% of refundable portion
    • Withdrawal by the first day of each month:*
      • September    ……………………………………………..70% of refundable portion
      • October……………………………………………………..60% of refundable portion
      • November………………………………………………….40% of refundable portion
      • December………………………………………………….20% of refundable portion
      • January 1st……………………………………………….No Refund


School Bus Withdrawal

  1. Students who have paid the year’s bus fee in the academic year and withdraw prior to the first day of class will receive a refund of 90% of the year’s bus fee.
  2. Students who have paid the year’s bus fee in the academic year and withdraw during semester 1 will receive a refund of 30% of Semester 2’s bus fee.
  3. Students who have paid the year’s bus fee in the academic year,there will be no refund of the bus fee if the withdrawal happens during semester 2.
  4. Students who have paid the semester’s bus fee in the academic year and withdraw , there will be no refund of the bus fee .

*If the first day of the month falls on a scheduled holiday break or the weekend, then the first working day of that month is the deadline for refund requests.